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5 Steps to Choose an ERP Software for Your Organization

Year 2018
August 2018
5 Steps to Choose an ERP Software for Your Organization
20 Aug 2018

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An Enterprise Resource Planning (ERP) software is an integrated solution to streamline your business processes, effectively assisting your manpower in productivity and efficiency. With Digital Solutions and Automation being a new rage, an ERP solution is now the default requirement for companies.

The Singapore government encourages such technological implementations by introducing various supporting grants for small and medium enterprises (SMEs). However, choosing the right ERP software can be puzzling as there are many options in the market. Make sure to follow these steps to select the best fit solution for your company!

Step 1. Know what you need

Before making a big investment, it’s necessary to review and analyze your business process. Thoroughly identify the difficulties and drawbacks of your current system in each department to see if they can be improved with an ERP system. All staff members including your IT department should be involved in this process to find out all the requirements. From there, you should consider your business priorities and determine which features are a must-have or nice-to-have, so that you can point out a specific goal to follow later. We suggest you take the lead in the selection process instead of allowing the software vendors to draft out the new flow, as you have the strongest knowledge of your business. Afterward, you may allow your finance department to define the budget for the new ERP system.

Step 2. Research the software providers

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There are many ERP systems in Singapore that you might be overwhelmed. For such reason, you should acquire your own knowledge on the benefits of ERP, types of ERP solution or customisable modules by referring to any online materials or ask for help from your IT team if needed. Mindfully follow the goal and requirements you have determined previously to figure out the most suitable system. For instance, SMEs should go for a lightweight system with less-complex screens and dashboards. You might also consider between a cloud-based software which is hosted on the vendor’s servers or an on-premise one which is installed locally.

Step 3. Look for objective advice

If you have any outstanding enquiries, don’t hesitate to ask for help from anyone in your network who is experienced with using an ERP solution. If possible, get in touch with an expert or even find out customers’ references and contact them directly. Otherwise, do spend time to research the ERP providers’ testimonials and case studies for a practical overview.

Step 4. Contact the potential providers

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After finishing your own research, a short list of ERP solution providers should be generated. Contact the potential vendors to ask for an appointment or software demo/ trial. At this point, all of your business requirements should be stated out in details so that the consultants can understand your needs and advise the best option. The more the software providers know your company, the better they can deliver a solution to help your business. Thereupon, let each of your team members decide and rank the software demonstration themselves and later compare results for more objective opinions.

Step 5. Compare Price Quotes

Now it is the time to request the price quote from your preferred providers to make your final decision according to the budget that was set. Take note to ask for a detailed quote with the specification of concurrent user numbers, implementation, training, customisation, software licenses, and other related fees. The cost breakdown should be included in the Software License Agreement afterward. Furthermore, keep yourself updated on the current government grants so that you do not miss out potential funding for your company. Some ERP vendors offer free support to prepare for the complex grant application.

If you have followed all the steps carefully from the beginning, you may have found a potential ERP software on your own. Taking all aspects into consideration, have a last discussion with your team to come to the final agreement. Deciding and finalising on an ERP system can be daunting but once it has been implemented, the benefits will be evident.

With 27 years of delivering services to hundreds of SMEs, Synergix Technologies is confident to help you experience the benefits of Synergix E1 ERP System in Singapore. You can contact our team anytime for free consultancy and grant application support!

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